How to Run a Great Kickoff Meeting
As we learned in What Happens in Vagueness Stays in Vagueness the kickoff meeting is critical for a successful project. No matter how complex or simple, how large or small, the kickoff meeting is important.
Keys to a great kickoff meeting:
- Make sure someone from each discipline attends.
- Define project scope and goals.
- Prepare a list of the deliverables.
- Include the delivery date and timeline if possible.
- Estimate the number of hours for each resource
- Confirm roles and responsibilities.
- Leave the meeting asking your team to estimate hours required to complete the project, and make sure they are within budget or adjust the scope.
A Great Kickoff Meeting Shouldn’t Take More than 30 minutes
If the project is large or complex you may need to break the kickoff into two parts:
- Introducing the project, the general scope and goals.
- Making decisions once the team has brainstormed.
Kickoff a project in person whenever possible or have a video call with screen sharing if that is not possible. Voice-only calls are never as successful as in-person in transmitting key ideas and ensuring that everyone is aligned.
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